In highly regulated industries like Life sciences, pharmaceutical, healthcare, medical devices, biotech and other drug manufacturing companies, it is mandatory for each and every employee to be regularly trained or to be re-trained on organizational codes of conduct, policies and industry regulations. That can be a very time consuming, cumbersome and costly process using a manual or traditional training methods.
These organizations have to make sure that all the procedures and processes followed by their employees are aligned with the specific industry regulations. Failing to comply with those mandates, the companies will face the compliance issues and also leads to issue of warning letters.
Having a compliance training platform would help you and your employees to take all your training programs online, allowing you to reduce costs significantly, keeping the courses up to date, meet the regulatory requirements faster, increase efficiency and increase employee participation.
So, let’s see how to leverage an LMS System to bring in maximum benefits from your workplace compliance training.
What is a Learning Management Software System?
A learning management system (LMS) is essentially a software application or platform that enables the creation, administration, scheduling, delivery and tracking of online training programs. Online training systems not only brings in consistency in the delivery of learning content and increases its reach to a distributed workforce but also can be assigned to relevant roles, functions and location.
Scheduled training modules with completion reminders and comprehension tracking make it simple to monitor user learning progress and address any shortfalls quickly. It is also very useful to be able to deliver training programmatically, making it possible to streamline and automate processes like onboarding new employees, induction programs and on the job trainings.
A compliance LMS needs to have the right feature set to satisfy your compliance requirements
Centralized Training Materials:
The learning management system software acts as a centralized training repository for all your training courses, standard operating procedures, policy documents, tests and assessments. You can upload all types of straining materials of various formats to an LMS system, such as Word documents, PowerPoint presentations, pdf, training videos and so on. Your employees can access all the trainings materials whenever they need and it is useful for learning purpose.
Up-to-date compliance training
As regulations change, so the training content is also to be updated frequently. With help of LMS, you can easily edit or add new learning content to a course while learners can be easily informed to review updated section to stay compliant.
Automated Email Reminders and Notifications
In order to ensure trainers and managers must be aware of how their learners or employees has been engaging and completing training course materials, sending automated alerts and notifications to learners when trainings are assigned, see upcoming training sessions and due dates of courses to complete.
Compliance training courses have to be completed within specific time lines. You can set due dates or deadlines and communicate these to your employees. You can also set the frequency of alerts and reminders depending on how close the course deadline is.
Assessments and Reporting
LMS assessment and reporting capabilities enables the learners as well as the managers to easily track the progress of learning course, completion rate as well as test results.
Depending on your chosen system, your LMS may also be able to generate reports that help you track the performance of both your trainees and your learning programs
- Learner engagement, timelines and completion levels
- Performance on an individual and group level
- Potential knowledge gaps that need further reinforcement or clarification
- Areas in which course material could be adapted to better serve its purpose
For industries or organizations with mandatory certification requirements, keeping track of learners who has successfully completed the training programs. With the help of a good LMS, however, you can automate most of the certification management and retraining processes, including:
- Tracking course completion and progress
- Enforcing regular trainings and retesting
- Automatically updating procedural training content to reflect latest versions of SOP’s
- Manage compliance and all other training activities effectively with AmpleLogic LMS
A GMP Training Software should automatically generate these certificates, and also carry out a recertification process whereby the learner is enrolled in and notified of their training courses prior to the expiration of their certificate.
Single Sign on:
Forgetting passwords is a biggest problem for user those trying to login and get training programs completed. You can remove this by allowing access to the LMS system via SSO. Your LMS Software should be easily used on any devices so compliance courses can be completed anytime from anywhere.
Support Multiple Languages
If you are a multinational drug manufacturing company, your compliance training needs are going to differ according to the geographical locations or time zones you are functioning in. This would necessitate incorporating regional and local languages in your compliance training modules
In which compliance areas can LMS System can be a help?
Learning Management Systems are suitable for almost any type of trainings. When it comes to compliance, their application is particularly useful for organizations in pharmaceuticals, life sciences, healthcare, biotech, manufacturing etc. which have very specific compliance regulations.
An LMS can not only make this training easier to implement, update and monitor organization wide training programs, it can also deliver learning content in a compelling manner that supports genuine understanding and drives real change.
Employees do not need to sign into a different learning platform to access their training materials. Instead, access management is aligned with their active directory entry. That means learning plans, courses, personal progress reports, certificates and more are all automatically accessible through completely LMS System.
Choosing an LMS that integrates with your environment is about more than just learners’ user experience, however. It also makes the creation and administration of courses far easier. With AmpleLogic LMS you can build, deploy, track and schedule everything relating to your training programs.
Have you used or considered an LMS for compliance training? Then contact AmpleLogic Learning Management Software System experts for a demo.