Glossary
Electronic Records
What are electronic records?
Electronic records are digital versions of documents that are created, modified, maintained, archived, retrieved, or submitted in compliance with regulatory requirements. In the pharmaceutical industry, these records can include clinical trial data, manufacturing logs, quality assurance documents, and regulatory submissions.
What regulations govern electronic records in pharmaceuticals?
In the United States, electronic records are primarily governed by 21 CFR Part 11, established by the FDA. This regulation outlines the criteria under which electronic records and signatures are considered trustworthy, reliable, and equivalent to paper records and handwritten signatures.
What are the key requirements of 21 CFR Part 11 for electronic records?
Key requirements include ensuring that electronic records are:
- Accurate, complete, and secure.
- Maintained in a manner that allows for retrieval and review.
- Protected against unauthorized access and alteration.
- Accompanied by appropriate audit trails that document changes made to the records.
How do electronic records enhance compliance in the pharmaceutical industry?
Electronic records improve compliance by providing a secure and efficient way to manage documentation. They facilitate easier tracking, retrieval, and auditing of records, ensuring that companies can demonstrate adherence to regulatory requirements during inspections.
What types of electronic records are commonly used in pharmaceuticals?
Common types of electronic records include clinical trial data, laboratory results, manufacturing and quality control documentation, standard operating procedures (SOPs), and regulatory submission documents.
How can companies ensure compliance with electronic record regulations?
Companies can ensure compliance by implementing robust electronic record management systems, conducting regular training for employees, performing audits of electronic records, and staying updated on regulatory changes and best practices.
