Incorporating new-age technology in Lifesciences:
With the new digital innovations happening every day, every industrial sector, including pharma and life sciences companies, has witnessed remarkable transformations. This technological evolution has introduced countless benefits, streamlining operations, enhancing efficiency, and fostering innovation. However, we must also acknowledge the disruptions it has caused across various levels. The Document Management System (DMS) stands out as a boon to the life sciences industry, revolutionizing the way organizations handle documentation, ensuring compliance, and improving overall productivity.
Keeping customer satisfaction and business extension at the forefront, contemporary pharma industries have started adopting digitalization trends in their manufacturing as well as operation and the document management system (DMS)is one among many. With this, automatic integration of all the document-related activities of the pharma sector has become way easier & simpler. The primary goal of this digital trend in pharmaceutical companies is to transition smoothly from paper-based activities to automated, paperless processes, reducing the use of human resources and overall costs.
DMS: Get it transformed from Manual to Automatic
Pharmaceutical industries go through a huge number of paper-based activities every day and to manage them there is a high requirement of resources. But, with manual interferences, there is a high possibility of information mismatch, incorrect feeding, untimely delivery, etc. Whereas with Document Management Systems, handling these activities becomes quite easier.
Whatever the phase of the entire pharmacy function, at every stage there is a big need to maintain informative documents safely so that they can be accessed whenever required without any hassle. In a way, DMS has contributed a lot to the data management activities encompassing all the electronic documents like SOPs, batch records, quality control records, crucial regulatory details, etc.
Instead of searching through a pile of files manually one after another, through the DMS one can easily find all the important data stored in one place accessible from anywhere. Aiming to upgrade the document maintenance of the pharma companies, AmpleLogic is also encouraging life sciences industries to introduce DMS into their business activities and attain the tag of a paperless company.
Using Document Management Systems, a lot of things can be handled efficiently in a specified manner and many challenges faced by life services industries can be tackled easily.
Difficulties with that industries face with the manual-based systems are:
- Excessive Time Consumption: because of paper-based activities, one channel stays dependent on the other in every phase, which consumes a lot of time. besides, it hampers streamlined planning for projects.
- Probability of Errors: When the whole documentation is managed manually, there is a huge probability of misplacement of documents plus it is quite prone to human error.
- Poor Tracking Activities: It becomes difficult to keep track of the activities of various regulations being frequently updated in pharmaceutical industries.
- Lagging on training the resources: Making sure that the right set of documents is available to the right employee for their training, with the manual system it becomes a confusing and tedious process
- Last-minute rush: During audits, it becomes a complex task to present all the right documents and keep a trail of all the changes and the person responsible for those changes.
- Inefficient collaboration: In manual document management it becomes tough to collaborate with various departments like operation, production, quality assurance, engineering, etc.
- Unsecured data storage: Keeping a stack of paper-based documents in physical storage could be dangerous when they face unprecedented accidents like fire or other natural disasters.
How DMS can help you tackle these challenges:
- Workflow Automation:Document control software can automate approval workflows, ensuring that relevant stakeholders review and approve changes before implementation.
- Access Control:Role-based access control ensures that only authorized personnel can access, view, edit, or approve documents. As a result, it enhances security and prevents unauthorized modifications.
- Version Control:DMS offers robust version control features, ensuring that all team members work with the latest document versions, reducing confusion and errors.
- Automated Distribution: DMS can be easily integrated with the learning management system, hence automating the distribution of training materials, sending the right documents to the right employees based on predefined criteria, and streamlining the training process.
- Audit Trails: DMS maintains detailed audit trails of document activities, providing transparency and accountability, which helps in tracking contributions and modifications by different team members.
- Collaboration: Built-in collaboration tools, such as document commenting, real-time editing, and task assignments, enable efficient teamwork and streamline communication across departments.
- Automated Backups: The system performs automated backups at regular intervals, safeguarding data against loss due to hardware failures, accidental deletions, or cyber-attacks.
When there has been an inevitable need to consolidate digitalization in the contemporary life sciences industries, then we must consider Document Management Systems as the very first trend to bring in. Understanding the benefits of DMS, AmpleLogic is assisting various pharmaceutical companies around the globe to add this seamless and cost-effective integration to their business. We would like to resolve all your queries on DMS, reach us for a quick demonstration.
