Electronic Document Management Software Case Study
Shilpa Medicare Limited, one of the largest specialty generic pharmaceutical companies in the world. Based in India, they have API and finished formulation production facilities while providing high-quality, affordable medicines trusted by healthcare professionals and patients in over 100 countries globally. Shilpa Medicare Limited is establishing collaborations including in/out-licensing of products and technologies, strategic alliances, joint ventures, and mergers and acquisitions as they strengthen their presence in other markets across the world.
Shilpa Medicare Limited is a pharmaceutical manufacturing company and has to deal with a lot of paper documents as well as to create, record, track and store thousands of documents every year and this resulted in the company having to file large amounts of paper documents and records locally in its main office premises or store its paper based documents in filing cabinets and in an archive which made searching for each document extremely difficult.
Major challenges with a legacy approach to document management process include:-
With a massive volume of data including documents, reports, office documents from various locations and paper-based forms, this client was looking for an Electronic Document Management Solution, to manage and control the spreadsheets and documents used in their daily business processes, reduce response times, and streamline the existing documentation procedures at the same time and bring them into compliance with 21 CFR Part 11 regulations.
The Solution – Implementation of AmpleLogic EDMS
Based on the client’s requirements, AmpleLogic offered its proven Electronic Document Management Software that could be easily extended to address the needs of our client requirements. AmpleLogic EDMS is a web-based GMP document management solution that allows users to create, manage, retrieve, upload, track and share documents in a highly secure environment.
The flexibility provided by the AmpleLogic EDMS solution enables the Shilpa Medicare team to make savings on employee time, not to mention the saving on physical space now that the filing cabinets have been made redundant. With seamless integration with its core business system, employees are now able to process documents of all file types.
Business Benefits – Electronic Document Management Solution
Shilpa Medicare employees are now using the new electronic document management solution on a daily basis and cutting their time to save and search important documents or files by many hours per month. The GMP document management solution has enabled greater control over how documents are stored, better visibility for audits, improved retention policy for different departments and a simplified data structure.
It has also reduced the number of duplicated documents, streamlined the saving process, improved the process of scanning new documents and made it easier for customers and suppliers to follow company policies, without suffering from misfiling problems.
If you would like to discuss how your business can benefit from AmpleLogic Electronic Document Management System, contact us for a free schedule of a demo.